Step by step guide to organizing party committees

Based on “Guide to Political Party Organization in Vermont” (pdf):

Party Organization FAQ

Vermont Statutes, Title 17: Elections, Chapter 45: Political Parties
(See sections 2303 – 2307, 2311 to extent applicable, and 2313 – 2318)

Minor parties must organize in at least 10 towns.

Voters cannot participate in more than one party organization, or biennial caucus. All voters at a town caucus and all town committee members, officers, and delegates to county or state committee, must be eligible voters of the town.

1) Town caucus and committee meeting:

a) Any 3 voters in a town can arrange to have a town caucus.

b) The caucus must take place in a “public place” (a place where the general public is welcome, that is both familiar to voters in town and accessible to them).

c) At least five days prior to the caucus, post notice containing the date, time, place, and purpose,

i) in the town clerk’s office, and at least one other place in town (library, post office, coop, cafe, community college, campus student center).
ii) In towns with more than 3,000 people, also publish notice in a newspaper with general local circulation, or in a “nonpartisan electronic news media website that specializes in news of the state or community”.
iii) Please email the notification to the state party contact <contact@vermontgreenparty.org>.
iv) Please also post a facebook event and share it with the Vermont Green Party group, and with your town facebook group(s).

d) Voters at the caucus must elect members to serve for two years on the town committee.

e) Immediately following the town caucus, elected committee members shall convene a town committee meeting and elect:

i) a chair, vice-chair, secretary and treasurer (must be at least three individuals); and
ii) delegates to the county (and state) committee (two delegates, and perhaps one additional delegate for each 5,000 votes in last governor election from town).
iii) The committee may elect other officers as it sees fit.
iv) If there is a contest for election to any position, the vote shall be taken by secret written ballot.
v) See “Guide to Political Party Organization in Vermont” for description of duties of the chair.

f) Within 72 hours after the town caucus, the chair and secretary of the committee must mail to the Secretary of State:

i) a copy of the notice for the caucus, and
ii) a certified list of names and mailing addresses of officers and committee members.
iii) Please also email the officers, delegates, and members, with contact info, to the state party contact address <contact@vermontgreenparty.org>.

Vermont party organization (links to caucus notice, and committee certification forms)

Town clerk contact information (Excel)

Office of the Secretary of State
Elections Division
128 State Street
Montpelier, Vermont 05633-1101
sos.elections@sec.state.vt.us

Jean Paul (“JP”) Isabelle
Elections: Party organization
jean.paul.isabelle@sec.state.vt.us
802-828-2304

2) State committee meeting:

a) At least seven days before the state committee meeting, notify all members-elect in writing, of the date, time, place, and purpose.

b) On the day of the meeting, delegates to the state committee must elect:

i) a state party chair, vice-chair, secretary, and treasurer.
ii) The committee may elect other officers as it sees fit.
iii) If there is a contest for election to any position, the vote shall be taken by secret written ballot.
iv) See “Guide to Political Party Organization in Vermont” for description of duties of the chair.
v) The state committee may adopt a set of bylaws, and procedures for the state party.
vi) The state committee may pass a resolution to seek affiliation with the Green party US.
vii) The state committee may elect up to two provisional delegates and two provisional alternate delegates, to the Green Party US national committee.

c) Within ten days of the meeting of the state committee, the party chair and secretary shall file with the Secretary of State:

i) a copy of the notice of the meeting,
ii) the certificate of party organization, containing:

A) the name by which the party will be identified on the ballot (not more than 3 words),
B) the names and mailing addresses of state committee members (including the counties they represent).

d) The party chair or secretary may send the Green Party US secretary <secretary@gp.org>:

i) a copy of resolution to affiliate,
ii) a copy of certificate of party organization,
iii) names and contact info for delegates and alternate delegates to national committee,
iv) a copy of state committee bylaws, and
v) a copy of notice of acceptance, or rejection, of party organization from the Secretary of State.

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